Privacy Policy

Last updated: January 11, 2026

TruCopilot ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services.

1. Information We Collect

We collect information you provide directly to us, including:

• Account Information: When you sign in with Google, we receive your name, email address, and profile picture from Google.
• Organization Data: Information about organizations you create or join, including organization name, type, and contact details.
• Member Data: Information about members you add to your organizations, which is encrypted at rest.
• Usage Data: Information about how you interact with our services.

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process transactions and send related information
• Send technical notices, updates, and support messages
• Respond to your comments, questions, and requests
• Monitor and analyze trends, usage, and activities
• Detect, investigate, and prevent fraudulent transactions and abuse

3. Data Security

We implement appropriate technical and organizational security measures to protect your data:

• All sensitive member data is encrypted using AES-256 encryption
• Each organization has its own encryption key derived from a master key
• Data is transmitted over secure HTTPS connections
• We regularly review and update our security practices

4. Data Sharing

We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:

• With your consent or at your direction
• To comply with legal obligations
• To protect our rights, privacy, safety, or property
• In connection with a merger, acquisition, or sale of assets

5. Data Retention

We retain your information for as long as your account is active or as needed to provide you services. You may request deletion of your account and associated data at any time by contacting us.

6. Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Export your data in a portable format
• Withdraw consent where processing is based on consent

7. Google OAuth

We use Google OAuth for authentication. When you sign in with Google, we only request access to your basic profile information (name, email, profile picture). We do not access your Google contacts, calendar, or other Google services.

8. Cookies

We use essential cookies to maintain your session and preferences. These cookies are necessary for the service to function properly.

9. Children's Privacy

Our services are not directed to children under 13. We do not knowingly collect personal information from children under 13.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Email: [email protected]